Cascade Pacific Council Payment and Refund Policies

 

Summer Camp Payment and Refund Policy (including NYLT):

Special Note about COVID 19:  If our council cancels your session at camp you will get a full refund.   If you choose to cancel your camp attendance, the normal refund policy below will still be in effect.   We are in close contact with National, State, and county health officials and intend to work in concert with them to ensure the safety of our Scouts.  See www.cpcbsa.org/virus-safety for the up-to-date status of our activities and camp.

Resident Camp Fee Dates (Camps Baldwin, Pioneer, Meriwether, Clark, and Butte Creek):

Before March1: A non-refundable, non-transferable $10 per youth deposit is required to hold spots. Before March 1, unneeded spots may be refunded, minus the $10 non-refundable deposit.

[March 23, 2020, changed the deadline due to COVID 19] After May 15th: A second non-refundable, non-transferable $100 per youth deposit is due to continue to hold spots (this is an additional $90 for spots already held by the first $10 deposit). Between March 1 and two weeks prior to camp, unneeded spots may be refunded, minus the $100 non-refundable deposit.

Two Weeks Prior to Camp Session: At this point, spots are considered ‘locked-in’ and full payment is due for each youth spot whether or not they attend camp. No refunds are made after this date unless the unit submits a Refund Request Form at camp upon arrival and check-in with the camp business manager. The Refund Request Form lists acceptable refund situations (i.e. death in family, serious illness, etc); refunds will not include the $100 non-refundable deposit.

Day Camp Fee Dates (Camp Ireland):

Before March 1: A non-refundable, non-transferable $10 per youth deposit is required to hold spots. Before March 1, unneeded spots may be refunded, minus the $10 non-refundable deposit.

After March 1: A second non-refundable, non-transferable $25 per youth deposit is due to continue to hold spots (this is an additional $15 for spots already held by the first $10 deposit). Between March 1 and two weeks prior to camp, unneeded spots may be refunded, minus the $25 non-refundable deposit.

Two Weeks Prior to Camp Session: At this point, spots are considered ‘locked-in’ and full payment is due for each youth spot whether or not they attend camp. No refunds are made after this date unless the unit submits a Refund Request Form at camp upon arrival and check-in with the camp business manager. The Refund Request Form lists acceptable refund situations (i.e. death in family, serious illness, etc); refunds will not include the $25 non-refundable deposit.

 

Off Season Horse Rides:

Payment due in full at time of reservation.

Because your reservation stimulates the rate and at times the cost of shoeing the horses, veteranian rotations, training schedules for horses and volunteer wranglers, there are NO refunds within two weeks of your riding day.  Prior to two weeks we will refund up to 50% of the fee.

 

Parent & Pal events (Mom & Me, Dad & Me, etc.):

Payment due in full at time of reservation.

Reservations are Nonrefundable

 

Short Term Property Reservations (Off Season Reservations):

Payment due in full at time of reservation.

A full refund may be granted only when requested at time of cancellation at least two weeks prior to the event. No refunds if cancelations are within two weeks of your reservation. 

 

Winter Lodge:

Payment due in full at time of reservation.

No refunds will be made. The ONLY exception is when ODOT closes the highway. Weather conditions are not reason for refund.

 

Horse Trek:

Payment Schedule:
Persons selected for Horse Treks must pay a $200 non-refundable deposit by January 15, 2020.
March 1st an additional $100 (for a total of $300) non-refundable commitment fee is due.
All fees are due by June 1st.

Refund Policy:
Cancellations on or before March 1st will receive a refund for any fess paid over the $200 initial deposit.
Cancellations between March 1st and two weeks prior to your ride will receive a refund for any fees paid over the $300 initial deposit and the March 1st commitment fee. 
No refunds will be given with-in two weeks of your ride. 

 

Generic Policy:

Payemnts are handled according to each individual event, if a payment policy is not clear please contact the office at 503.226.3423.

Event refunds are handled according to the refund policy of each individual event; if no specific policy is stated in the event guidebook or within the online event description, the overriding policy is that refunds of up to 80% may be granted only when requested at time of cancellation at least two weeks prior to the event, and that any refund of $5 or less will be considered a donation.