Willamette: Advancement & Recognition

Eagle Scout Service Project Procedure


Willamette District Representatives who can Advise, Review, and Sign:


Doug Bearce               Eagle Board Chair                   503-409-0931     dbearce@comcast.net

Anna Courter              District Advancement Chair      503-910-4272     counterclan88@comcast.net                                         

Steve Utter                  Field Director, Columbia SA    503-581-6601 x203  Steven.Utter@Scouting.org


Once you have earned your Life Scout rank, locate and download the Eagle Scout Service Project Workbook and Eagle Application form at https://www.cpcbsa.org/eagletrail.  READ the Eagle Scout Service Project Workbook.

Please note that only the current official project workbook may be used.  No substitutions will be accepted.


DO NOT take your Eagle Scout Service Project Workbook to the Council Office!


Initial Planning and Project Proposal:

  • Treat your Eagle project like an important school project!
  • Look at something that you really care about or have a passion for.
  • Next identify a problem or challenge that your project helps to solve.
  • The project MUST serve the community, government, church, or a non-profit organization.
  • It may not serve the BSA, be a routine labor, or be a fundraiser.
  • Complete the entire Eagle Scout Service Project Proposal in its entirety.  Type or write legibly, preferably using a pen.  Leave NO blanks/boxes, use N/A if applicable.
  • Your Eagle Scout Service Project Proposal MUST HAVE all required approval signatures (Scoutmaster, Unit Committee Chair Person, Project Beneficiary, and District Approval signatures.) 
  • If you have any questions or doubts about your project or whether it will qualify to be approved as you envision it, discuss with one of the listed Willamette District Representatives BEFORE YOU START.
  • HINT: Keep a Time Log & Notebook, as you talk to people in the community and your project beneficiary – keep notes of who you spoke with, dates of the meetings, and the amount of time spent.

The Following Elements are Required to Obtain District Approval of Your Project:

  • Print out the entire Eagle Scout Service Project Workbook, Read and Sign (Proposal Page E.)
  • The Eagle Scout Service Project Proposal must be completed in its entirety.  Type or write legibly, preferably using a pen.  Leave NO blank boxes, use N/A if applicable.
  • Bring everything that pertains to YOUR project, including before pictures, drawings, etc.
  • Daily log of time spent to date
  • Completion of “Contact Information” (Proposal Page B) with at least names, phone numbers, and email addresses.
  • Project Proposal section (Proposal Pages C-E) must be fully completed, including Unit Leader, Unit Committee Member, and Beneficiary signatures (Proposal Page E.)
  • DO NOT Start your project until the project has been approved by one of the Willamette District Representatives listed above.


  • Complete the project
  • Leadership: Since leadership is the main requirement of your project, use the leadership skills you have been learning throughout your Scouting career.
  • Complete the entire Eagle Scout Service Project Plan in its entirety.  Type or write legibly, preferably using a pen.  Leave NO blanks/boxes, use N/A if applicable.
  • Complete the Fundraising Application form (page A.)  Even if you don’t need it, it is always better to have it, just in case.
  • If you need to alter the original approved Project, contact a Willamette District Representative listed above before beginning the alteration.
  • Once the project has been completed, complete the Eagle Scout Service Project Report in its entirety. Type or write legibly, preferably using a pen. Leave NO blanks, use N/A if applicable.
  • Include before, during, and after pictures of the project in the Eagle Scout Service Project Workbook.

Don’t Forget:

  • Give a copy of the last two pages of the workbook (Navigating the Eagle Scout Service Project) to your Beneficiary while discussing the project.
  • Request the six people, listed on your Eagle Scout Rank Application to write a Reference letter, provide them with a stamped and pre-addressed envelope to return the requested letter.  Use your address as the return address.  These reference letters are confidential and not to be opened by anyone but the Eagle Board as they are for the eyes of the Eagle Board Review members only.  The Eagle Scout Candidate is not to read the reference letters.
  • Finish all required and necessary Merit Badges.
  • Fill out the Eagle Scout Application – all dates and signatures MUST be prior to your 18th Birthday.
  • Attach to your Eagle Scout Application a statement of your ambitions and life purpose (at least ¾ of a page) along with a listing of positions held in your religious institution, school, camp, community, or other organizations where you demonstrated leadership skills. Don’t forget to include any honors or awards received during the service.
  • Turn in completed Eagle Scout Application, Eagle Scout Service Project Workbook, and all Reference Letters to Doug Bearce or Willamette District Executive prior to your 18th Birthday.

*The Willamette District Representative will be notified when the application clears. 


*The Willamette District Representative will notify the candidate and set up a date for the Eagle Board of Review




The interaction between you and the organization you are working with is critical – use all your best communication skills and sources! How will you recruit and communicate necessary information to volunteers? What minimum information must your announcements contain?


Knowledge & Understanding of Resources

How many Scouts and friends will you need? How many adults and for what purposes? What equipment will be needed and how will it be obtained and distributed? How will you get the funds needed?



Be Prepared. A good leader plans a task that can be accomplished and does so carefully, thoroughly and in advance.


Control of the Group

You should specify division of labor or work schedule for each aspect of the project. What if too few volunteers show up? What if too many show up?



Show leadership by directing others during the project, not doing most of the work yourself.


Effective Teaching

There will always be a need for instruction of volunteers. When and where will this training occur, who will do it, and what specific steps will be followed?


Problem Solving

Anticipate problems and have a back-up plan. Pay attention to how you will solve problems, as they inevitably will occur.


Understanding the Needs and Characteristics of the Group

Will they need a lunch break? Water? Will they be working indoors or outside? What sort of weather? What other requirements will they have? Are there any concerns about safety? How will they be addressed?


Guide to Advancement